Mental Health Billing Software

Best Insurance Submission Service

Spend less time bogged down with insurance billing for your mental health patients.

For over two decades, Psyquel has been an industry leader in practice management for therapists, psychologists, and mental health practices. That role has given us experience in all facets of the field, including insurance submission. That’s why we offer the best insurance submission service available on the market, so that you can get back to working with your patients faster while still collecting on your sessions. It’s just another reason we’re considered one of the best mental health billing programs in the country.

Our customers love our insurance submission service, which gives you the option to use our software for billing, scheduling, posting payments and tracking patient records. If you choose to be a submission-only provider (rather than bundling our services together), you are responsible to follow up on your outstanding claims and Psyquel offers an easy way to do that. You will also be assigned an experienced customer service representative when using our service, just to ensure you’re getting concierge service every step of the way.


User-Friendly Platform

More and more people are seeking mental health services, yet getting compensated for them can be challenging. At Psyquel, our mission is to help you improve your patient care, streamline your billing, and build your practice. We’ve developed a user-friendly platform to assist you in managing your clinical, billing, collection, and telemedicine requirements. 

Let us show you what we can do for your practice today! 


Our Mental Health Billing Software Features

The growing pressure placed on mental health professionals by insurance companies is widely acknowledged as one of the most financially and emotionally stressful elements of their careers. There has never been a more urgent demand for high-quality mental health billing software that’s easy to use and understand.

With Psyquel Solutions, your practice’s operational performance and profitability are greatly improved through a unique mix of technology and services. Enjoy the benefits of a variety of features with Psyquel’s Mental Health Billing Software. You’ll benefit from the following features when you use our cutting-edge, economical mental health software: 


Billing and Invoicing

The same day you see a patient, Electronic Data Interchange (EDI), can submit a claim to their insurance company through Psyquel. Sending data electronically is easier than ever.

Claims Management

Insurance claims can be filed quickly and successfully with Psyquel’s insurance claim management system.

Patient Portal

With an online gateway, patients and providers alike can save a lot of time reviewing such things as records, treatment plans, billing inquiries, and more, instead of going to the provider’s office.

Credit Card Processing

We provide credit card processing service for provider’s offices to collect patient payments, track patient balances, and automatically track office revenue.

Mental Health EMR

Using Psyquel, it is possible to scan and save patient records and medical and clinical notes, and any other health information relating to each patient.

Appointment Scheduling

Non-clinical, group, and recurrent appointments can be set up on your calendar. You can book appointments for various providers and locations from a single place.

Appointment Reminder Email or Text

Two days before their scheduled appointment, a courtesy reminder will be automatically emailed or texted to your patient. With this feature, you can reduce the rate of cancellations and late arrivals.

Progress Notes

With Psyquel, you get the flexibility of organizing and formatting notes.

Multi-Provider Practice

An unlimited number of users and sites can have secure access to your practice at any given moment, regardless of where they are or what type of device they use.

At Psyquel we offer multiple levels of service. Full Service includes a designated Psyquel representative for back office support, cleaning claims, and ensuring insurance payments. Our Submission Only service is a lower priced, simple, do-it-yourself billing option. Both levels of service include the standard practice management features listed above.  
It is possible to make the process of recording, coding, and billing much more efficient and easier for your entire team by utilizing dedicated mental health billing software. Psyquel automates crucial activities that directly impact the daily operations of your organization. When it comes to flexibility, our billing system is unrivaled. You can bill by task or schedule, automate billing from medical data records, and generate simple or customized reports tailored to your clinic’s needs. 

Take Advantage of the Benefits of Powerful Billing Software for Mental Health Professionals

Mental health professionals work diligently to fulfill the demands of their community. However, incorrect coding and anomalies in healthcare insurance can have severe consequences on an institution’s bottom line. With the help of sophisticated mental health billing software, you can increase cash flow by improving the efficiency of your billing process.
All the Information You Need in One Place

Psyquel’s encrypted patient EMR system consolidates and shows your clinical activities and your billing and collection activities at the level of the individual patient in real-time. You can securely view your patient records at any moment, from any place, using any device. In addition, you can exchange patient records with coworkers and other mental health providers, no matter how far they are. Our patient record appears and works exactly like one made on paper, including tabs for insurance details, demographic data, progress notes, consultation history,  managed care authorizations, and diagnostic and prescription information.

Streamline the Process of Receiving Payments

With Psyquel’s billing solutions, you can streamline your invoices and collect outstanding payments more quickly. Managing your transactions is made easier by our thoroughly integrated system, which eliminates any needless tasks in the billing process. With Psyquel, you don’t have to spend time manually preparing invoices: everything is as simple as pointing and clicking. Upon completing a patient visit, simply mark the schedule as attended, and a claim is autopopulated for easy submission. You have the option of completing patient notes right away as well. You can focus on running your clinic. Psyquel Mental Health Billing Software has the capability and compatability to do everything from tracking approved appointments, troubleshooting, filing claims, collecting insurance premiums, settling rejected claims, submitting insurance payments, reporting performance, and evaluating your practice – opening up more time for you and your staff to help patients.

Identify Errors Before They're Filed

Our mental health billing service can track extremely complicated claims and ensure they are billed accurately using established rules to direct claims to the right payers. As a result, insurance companies are less likely to deny claims.

Exclusively Customized for Mental Health Practitioners

Experienced mental health billing experts were involved in developing Psyquel’s billing system design. They were entrusted with building the best billing software for mental health professionals. For this reason, they designed a platform that anticipates your demands, detects errors, and keeps the process smooth with robust integration capabilities. It’s an easy-to-understand solution that doesn’t require a lot of time or effort.

Extensive Reporting Capabilities

We want you to know exactly what we’re doing for your practice, and we want you to be able to view it. Because you’re constantly connected to us, you’ll always have access to the most up-to-date information. Reports are easily generated, by your need, and availiable to read in the Report Inbox. We regularly compare your practice to other providers to uncover areas for development and the best methods.

Thorough Security Measures

We make use of the most sophisticated security technologies today. With Psyquel, your data is protected by encryption, backup, and firewall security, making it more reliable than storing it on an office computer.

HIPAA Compliance

Patients’ privacy is a major concern. Thousands of dollars could be lost due to a single HIPAA violation. There’s so much on the line. The good news is that if you use Psyquel’s reliable mental health billing software, you can rest assured that your patients’ data is safe. We make sure to follow all HIPAA and other governing agency rules and regulations to the letter.

Why Choose Psyquel?



Psyquel Solutions is your best bet when it comes to billing software for mental health professionals. With over 20 years of experience in the mental health sector, we’re delighted to have played a role in the growth of thousands of mental health clinics and psychologist services in every area of the country. 


Excellent Track Record

With our easy-to-use, straightforward behavioral health billing software, you can manage your mental health practice, bill insurance for consultations, handle your patients’ records, and schedule your appointments, all on one handy platform. We’ve been featured on numerous “Best of” lists throughout the years, and our thousands of satisfied customers have given us overwhelmingly positive feedback. 


Outstanding Support

To help you manage your practice more effectively and efficiently, we offer full back-office support in addition to mental health billing software. As a result, you can concentrate on running your practice and serving your clients while we take care of all the administrative details. 

Scheduling a free demo session with our team is the best thing you can do for your practice and yourself. You’ll learn how our billing software can help you streamline the most time-consuming tasks in your mental health practice, allowing you to spend more time doing what you enjoy most — working with patients. Contact us today! 

Frequently Asked Questions

How can I maximize my mental health billing?

  • Start with a Practice management software designed for “Mental Health”
  • Verify patients benefits before submitting claims to insurance
  • Manage claims and handle rejected and denied claims in a timely manner
  • Do not be afraid to collect patient balances
  • Know when to outsource your billing

How does mental health billing software work?

  • Claims are sent to insurance
  • Paid claims are posted back to the patient record
  • Statements sent to patients for any balances

How can medical billing be improved?

  • Submit claims in a timely period to insurance
  • Submit clean patent data to the insurance companies, the first time
  • Follow up on any insurance claims over thirty days old
  • Collect patient balances when due

What is mental health billing software?

  • Bill insurance and patients
  • Track patient charts and notes
  • Electronic health records

What is medical billing?

  • Submit claims to insurance for reimbursement
  • Bill insurance and patients
  • Collect from insurance and patients

What is EMR in mental health?

EMR stands for Electronic Medical Record. In mental health, an EMR is an electronic version of a paper chart and progress notes used by mental health providers in a practice setting. Not to be confused with EHR (Electronic Health Record) which is a more comprehensive digital record of a patient’s complete medical history that can be used to treat a patient holistically.

What is the most popular EMR system?

There are multiple practice management software companies in the industry, and all seem to have their own specialty or features. The systems can vary greatly depending on the intended use and the medical field. There are currently  different practice management software companies that cater to different job sectors (independent practices, nurses, and therapists), mobile medical users, workflow automation, and billing software. We may be biased, but we believe that Psyquel Practice Management Software offers the best solution for small or large practices that need mobile access as well as workflow automation and billing support! 


What billing software do hospitals use?

Many large hospitals will have their own in-house software created for them. These are usually complex and can be difficult to use as they incorporate various types of billing including:

  • Registration and Consulting Billing
  • Pharmacy Billing
  • Laboratory Billing
  • In-Patient Billing

What is the difference between EHR and EMR?

Usually an EMR, electronic medical record, has pertinent patient data in one provider’s office. An EHR, electronic health record, is more comprehensive and can be used for a patient across multiple health practices.

How is mental health billing different from medical billing?

At face value, the main difference between behavioral health billing and medical billing are the CPT codes and the ICD codes used. Unfortunately, it is a much bigger issue than that. Due to the constantly changing rules and unique filing regulations for mental health and/or behavioral health billing requirements, it becomes a full-time job just to keep track of all the variables. Often times, small mental health practices do not have the staff needed to maintain compliance competencies. This is where a good practice management software solution becomes a huge asset – let Psyquel handle some of this overload!

What is a CPT code in mental health?

CPT stands for Current Procedural Terminology. Generally, they are used to describe medical procedures. In mental health, CPT codes tell insurance companies the length and type of a patient’s treatment session, or any diagnostic interviews or procedures performed. The correct terminology and adherence to guidelines result in the correct amount for the insurance to pay the provider and avoids rejected claims.